• Office Manager

    Job Locations UK-LND-London
    Job ID
    2018-1094
    Category
    Administrative/Clerical
    Position Type
    Permanent Full-Time
  • Overview

    The Office Manager will be the face of the London office and will be responsible for the full day-day functioning of the London office to create and maintain a pleasant working environment.

    Responsibilities

    • Managing the reception duties, ensuring all visitors are welcomed in a courteous and professional manner
    • Full responsibility of switchboard; answering telephone in a timely manner, taking and relaying messages, ensuring switchboard is covered at all times
    • Calendar management of the internal meeting rooms
    • Setting up of video conferencing meetings across all sites as required
    • Milk order management
    • Co-ordination of incoming and outgoing post, including booking couriers and where required tracking the delivery of parcels
    • Stationery management, ensuring that supplies are always available, including ink and toners for the printers, photocopier and franking machine
    • Ordering lunches from an external supplier when required
    • Placing business card orders for all new employees across all locations
    • Being first point of contact for external vendors, including cleaning company and electricity supplier
    • Assist the PAs in the planning and preparation of large meetings
    • Booking adhoc travel arrangements
    • Supporting in the processing of expense claims
    • Ensuring the first aid box is full at all times
    • Undertake general administration tasks, including mail merges, preparing documentation, assisting with the printing of different management packs
    • Adding new employees to internal communications platform
    • Creating vendor accounts and purchase orders on internal system
    • First point of contact for facilities queries, issues or projects that may arise
    • Any other adhoc tasks that may be required

    Qualifications

    • Minimum of 5 GCSE’s including English and Maths
    • Proven experience in a similar administrative role
    • Competent in Microsoft Word, Office, Excel and PowerPoint
    • Hands on experience with office machines (franking and printers)
    • Excellent time management skills
    • Solid communication skills including a professional telephone manner
    • Strong organisational skills and ability to prioritise workload
    • Professional in nature and appearance with a flexible and positive attitude
    • Excellent attention to detail
    • Strong work ethic and ability to work under pressure
    • Personable and confident manner
    • Ability to be resourceful and proactive in dealing with issues that may arise

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